All About Kids

Overview

All About Kids is seeking a detail-oriented Bookkeeper to oversee and manage our financial records, including sales, receipts, payments, and purchases. The primary responsibility of the Bookkeeper is to accurately record all financial transactions on a daily basis, ensuring our financial data remains current and reliable.

In this role, you will work closely with our finance team to prepare financial reports, analyze results, manage invoices, and ensure compliance with legal regulations. This position offers a wonderful opportunity to contribute to our dynamic team while providing essential maternity leave support and coverage.

Essential Functions

  1. Accounts Payable - oversee AP Coordinator
  2. Performs and manages all monthly accounts payable functions including the rent and expenses for 4 office locations, insurance and benefits, tax payments, and vendors.
  3. Maintains schedule of outstanding checks per bank account.
  4. Year-end 1099’s-work with payroll company to set up and distribute annually.
  5. Respond to therapists when they call regarding pay issues/questions.
  6. Work with payroll company to ensure 1099’s on direct deposit are accurately processed.
  7. Work with AR team to ensure all bank deposits are entered timely and accurately.
  8. Oversees and manages the Accounts Payable Coordinator duties regarding 1099 bi-monthly payments.
  9. Runs and maintains accounts payable reports; coordinates and communicates regularly with the Billing team, Payroll (human resources), as well as other members of the Finance Department to ensure accurate reporting.
  10. Manages bank reconciliations for approximately 12 accounts.
  11. Assist Accounts Receivable team with bank deposits.
  12. Create grant invoices for all required NY school districts (approx 300-400 invoices) as well as create explanations of program and budgets for grants as needed.
  13. IRS payments.
  14. Keep updated schedule of outstanding checks by bank account.
  15. SEDCAR – Grant Writing.
  16. Write and mail checks as needed.
  17. Manage PPE expense tracking.
  18. Collaborate with external auditors and accountants to assist with annual financial audit and CFR.
  19. Maintain various spreadsheets and documents with regard to yearly reporting.
  20. Processes tax forms and manages the record keeping and recording of tax data.
  21. Categorizes, stores, and in general carefully maintains all bookkeeping data.

Competencies Required

  1. Strong business acumen
  2. Good verbal and written communication
  3. Detail Oriented
  4. High E-Systems Proficiency
  5. “Team player” attitude
  6. Self-motivated and able to work autonomously
  7. Strong data entry and numeric skills
  8. Accurate, reliable, and detail-oriented nature
  9. Excellent knowledge of basic bookkeeping and accounting payable/receivable practices

Supervisory Responsibility

This position is expected to supervise and manage the day-to-day tasks of the AP Coordinator and may be asked to manage other finance department employees as needed.

Required Education and Experience

  1. Preferred Bachelor's Degree in Accounting or Finance.
  2. 3+ years' experience of working in a Bookkeeper position
  3. 3+ years experience calculating, posting and managing accounting figures and financial records
  4. 3+ years experience with Microsoft Office, Peachtree, and/or Quickbooks; experience with CLAIMS and/or HR Cloud a plus.
  5. Experience in the children’s therapy industry a plus!

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement

All About Kids is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment in decided based on qualifications, merit, and business need. EOE/M/F/D/V/SO